Currently set to Index
Currently set to No Follow

How Engineers Can Overcome “Email Anxiety”

A short guide to confidently writing efficient emails.


104
Share via
1 share, 104 points
Share via

 

Engineers

 

Writing emails might be the most mundane task for everyone living in the digital era.

But at the same time, it’s also one of the most terrifying things to compose.

Buy Now – Iron Man Helmet LED Lamp

Why? Well, there are quite a number of reasons behind it. First of all, there’s the recipient of the email.

It could be a boss or a supervisor we look up to or are absolutely terrified of. Maybe even a difficult client or that one coworker whom you hate.

Buy Now – Car Dent Suction Cup Repair Tool

 

Then there’s the tone of the email. Without all of the body language and enunciation that comes with face-to-face conversation, it’s very easy for digital text to be read in a way that comes across as rude or malicious, even if we don’t mean it to be.

Finally, there’s the purpose of the email. It can be anything from an email to call in sick to an important business proposal, but no matter what it is, the thought of screwing it up is nerve-wrecking.

Buy Now – Acoustic Guitar 41 Inches with 4 way Equalizer Pickup

So with all of these factors you have to take into consideration, how do you write an email? Well, we’re here to help. Chris Chong, founder of SumoStory says that the first thing to think about is to “Write the e-mail [pretending] that the person you are writing to is in front of you.

I’ll often read a sentence from my e-mail aloud if I think that the tone comes across as ambiguous. If it is work related, you should keep the tone formal and serious. It’s better to be conservative but polite when writing work e-mails.”

Buy Now – Nike Men’s Fly.By Mid Basketball Shoes – University Red

 

Read more  Are You an Engineer or Just an Engineering Graduate?

Next, in order to tackle that problem of tone, you have to remain polite but professional. Always get straight to the point, as most busy people get hundreds of emails per day. Just start with a short greeting, and then move on to what you want to ask.

Make sure to soften your words a little bit though, as being too blunt might come off as hostile.

Buy Now – Iron Man Life Size Helmet

Then, you have to make sure that your email is as short as it can be, whilst still keeping all of the main points of the email.

“If there’s more information that needs to be contained in the email, write a short summary of the information in the body text and attach a Word document to the email with the full details,” adds Chong.

Buy Now – Nobico Negative Ion Air Purifier Necklace

Finally, once you do finally send that email, don’t be scared if the recipient hasn’t responded.

“If someone hasn’t replied to you it’s mostly because they were too busy to respond, and they need a short follow up email,” says Chong. “a short and friendly reminder, something like ‘just a gentle follow up on my email below.

Buy Now – PlayStation 5 from Japan

What do you think of X?’. And if they still haven’t replied, send them another reminder every 2-3 days.”

While this may not be a complete guide to writing the perfect email, it’s a good place to start. Now go, conquer the world and write that email you’ve been dreading to send!

 

Read more  Why Engineer Leaders Need To Stop Overthinking

Source:

Inc

 

Share via


Like it? Share with your friends!

104
Share via
1 share, 104 points
Engr. Paige Peterson
Angel Investor & Director at GineersNow. MBA from MIT Sloan School of Management. Electrical engineer from Uni of Melbourne. Strong Aussie girl living in Sunny California. Follow me on Linkedin linkedin.com/in/paige-peterson-288791126

0 Comments

Your email address will not be published. Required fields are marked *

I accept the Privacy Policy * for Click to select the duration you give consent until.

This site uses Akismet to reduce spam. Learn how your comment data is processed.

Send this to a friend